FINANCIAL RULES FOR CWA LOCAL 1181

A. GENERAL
New rules may be adopted or the present rules may be changed by a majority of the members present at a membership meeting where a quorum is present provided the proposed new rule was introduced at a previous membership meeting or by referendum of the membership.

Recurring and routine bills and expenses associated with the day to day operation of the union office (e.g. payroll, rent, electric, phones, office supplies, equipment leases, insurance etc.) will be reviewed by the Executive Board monthly. Non-routine bills and expenditures under $2,500 will be reviewed by the Executive Board monthly.

All non-recurring, non-routine expenditures in excess of $2,500 shall require approval by a majority vote of the Local Executive Board

B. COMPENSATION
Compensation for lost time and/or benefits for Local Officers, Stewards and members, can be authorized by the President or Executive Board for actual time spent engaged in duly authorized business or in an elected capacity. The amount of compensation will be determined by the Executive Board but will not exceed the value of the actual lost wage or benefit. Proof of loss, (a copy of the individual’s XXXXX form) showing that the individual lost time and or benefits from their employer will be submitted, along with the current paystub showing the individuals hourly rate of pay will be required for reimbursement of lost time/benefits. Vouchers must be submitted within 90 days to be considered timely.

C. EXPENSES
1) Coach class airfare, train, bus or other common forms of public transportation and hotel will be paid
on the actual expense for duly authorized union business.

2) While traveling on union business, actual expenses for meals and incidental expenses, up to the IRS per-diem amount may be reimbursed if authorized in advance by the President or Executive Board.

Any reimbursement for meals and incidental expenses shall not exceed the maximum amount established by the IRS for the locality. Itemized receipts and a description of the business purposes must be submitted with the request for reimbursement to substantiate the expense.

3) Officers, Stewards and members may be reimbursed for mileage incurred on their personal vehicle for travel in necessary to conduct duly authorized union business outside of their normal reporting location. A description of the business purpose and the starting and ending points will be submitted with the request for reimbursement. Reimbursement shall not exceed the Internal Revenue Service (IRS) standard mileage rate.

4) Any other expenses related to duly authorized union business must be submitted along with an explanation of the business purpose/ need and an itemized receipt.

5) Vouchers must be submitted within 90 days to be considered timely.

D. OFFICER COMPENSATION
In addition to any compensation provided in paragraph B above, the Executive Board may authorize monthly stipends to the Local Officers not to exceed the following amounts:
1) President: up to $1,000
2) Vice- President: up to $500
3) Secretary- Treasurer: up to $500
In no event shall the total amount of stipends exceed 35% of the average monthly dues received by the Local. Downward adjustments for stipends may be required if the dues fall below this level.

E. CELL PHONES
The Executive Board may authorize reasonable expenses for one cell phone per Local officer, if it is
needed to perform their job.